It is prudent for any business to conduct stock-taking activities within stipulates periods. These activities are very important and 24 hours pharmacies in France are bound to conducting them in line to outlined standards. The end of a financial year is the best stock take season for pharmacies. A stocktake is a count of the inventory currently in the store or a warehouse. A good stock take can set you up well for the next financial period. In addition, it can give a perfect overall picture of stock volume variances and be identifying issues to do with economic order quantity. The following are top ten tips for an effective and successful stock take that can be adopted by 24 hours pharmacies in France.
Being successful in stock take starts with a careful strategy of the processes and people involved. Once the pharmacy has a plan in place, more time should be spent in informing the pharmacists, other staff and helpers about the stock taking intentions. The stocktake activities may run a smoother if everyone is on the same page and are familiar with the procedures to be followed on that specific day.
Adopt a Stock Run Down
A stock run down is when a dealer or a retailer sells stock without replenishing it. Certainly, stock run down will impact on turnover. Pharmacists should be careful to run the stockholding down proportionately across the range, especially the sluggish movers. The lower your stock holding is on the day of stock take, the less the margin of error. There is a psychological spin-off associated with a stock take. People count more correctly if less effort is needed for a lower stock volume.
Clean the Stock Room
Make sure the storeroom has been tidied and prepared before the actual stock take. On the day of stock take, the room must be accessed by only the most diligent people. This is because the stock here is often packed in transparent plastic packs, so a single pilferage case can have a massive impact. Once proper counting has been done, this room should be locked. If the stock is required, the room should be accessed by authorized staff or only by the manager. Withdrawals of medicine or any other medical stocks should be entered on a separate withdrawal sheet rather than creating alterations on the final stock count.
Receipt of delivered stock
Stock received should be kept to a minimum and stored in a separate storeroom. This can be done if the stock has not yet been entered into the inventory management system. Doing this gives room for the capturing of incoming stock, minimizes disorders in the stock room. To add on this, it also frees up staff to help in other areas with the count.
Formulating a Floor Plan
Before commencement of the stocktake, an accurate floor plan of the entire pharmacy should be drawn up beforehand. If done on a piece of cardboard, it can be traced over and re-used for many years. Additionally, tally sheets of all the bin listings must be availed to the stock taking team. The floor diagram can be effectively utilized to avoid congestion, such as in the dispensary bays and the whole storeroom. It can also be used to ensure that all areas holding stock are counted, especially the cupboards and the fridges.